last sync: 2024-Jun-13 18:14:14 UTC

Initiate transfer or reassignment actions | Regulatory Compliance - Operational

Azure BuiltIn Policy definition

Source Azure Portal
Display name Initiate transfer or reassignment actions
Id b8a9bb2f-7290-3259-85ce-dca7d521302d
Version 1.1.0
Details on versioning
Category Regulatory Compliance
Microsoft Learn
Description CMA_0333 - Initiate transfer or reassignment actions
Additional metadata Name/Id: CMA_0333 / CMA_0333
Category: Operational
Title: Initiate transfer or reassignment actions
Ownership: Customer
Description: Microsoft recommends that your organization initiate transfer or reassignment actions within an organizationally-defined period after the user has been formally transferred. Your organization should consider creating and maintaining Personnel Security policies and standard operating procedures that include a process to initiate transfer or reassignment actions for a user within your organizationally-defined time period following the formal transfer action.
Requirements: The customer is responsible for implementing this recommendation.
Mode All
Type BuiltIn
Preview False
Deprecated False
Effect Default
Manual
Allowed
Manual, Disabled
RBAC role(s) none
Rule aliases none
Rule resource types IF (1)
Microsoft.Resources/subscriptions
Compliance
The following 20 compliance controls are associated with this Policy definition 'Initiate transfer or reassignment actions' (b8a9bb2f-7290-3259-85ce-dca7d521302d)
Control Domain Control Name MetadataId Category Title Owner Requirements Description Info Policy#
FedRAMP_High_R4 PS-5 FedRAMP_High_R4_PS-5 FedRAMP High PS-5 Personnel Security Personnel Transfer Shared n/a The organization: a. Reviews and confirms ongoing operational need for current logical and physical access authorizations to information systems/facilities when individuals are reassigned or transferred to other positions within the organization; b. Initiates [Assignment: organization-defined transfer or reassignment actions] within [Assignment: organization-defined time period following the formal transfer action]; c. Modifies access authorization as needed to correspond with any changes in operational need due to reassignment or transfer; and d. Notifies [Assignment: organization-defined personnel or roles] within [Assignment: organization-defined time period]. Supplemental Guidance: This control applies when reassignments or transfers of individuals are permanent or of such extended durations as to make the actions warranted. Organizations define actions appropriate for the types of reassignments or transfers, whether permanent or extended. Actions that may be required for personnel transfers or reassignments to other positions within organizations include, for example: (i) returning old and issuing new keys, identification cards, and building passes; (ii) closing information system accounts and establishing new accounts; (iii) changing information system access authorizations (i.e., privileges); and (iv) providing for access to official records to which individuals had access at previous work locations and in previous information system accounts. Related controls: AC-2, IA-4, PE-2, PS-4. Control Enhancements: None. References: None. link 4
FedRAMP_Moderate_R4 PS-5 FedRAMP_Moderate_R4_PS-5 FedRAMP Moderate PS-5 Personnel Security Personnel Transfer Shared n/a The organization: a. Reviews and confirms ongoing operational need for current logical and physical access authorizations to information systems/facilities when individuals are reassigned or transferred to other positions within the organization; b. Initiates [Assignment: organization-defined transfer or reassignment actions] within [Assignment: organization-defined time period following the formal transfer action]; c. Modifies access authorization as needed to correspond with any changes in operational need due to reassignment or transfer; and d. Notifies [Assignment: organization-defined personnel or roles] within [Assignment: organization-defined time period]. Supplemental Guidance: This control applies when reassignments or transfers of individuals are permanent or of such extended durations as to make the actions warranted. Organizations define actions appropriate for the types of reassignments or transfers, whether permanent or extended. Actions that may be required for personnel transfers or reassignments to other positions within organizations include, for example: (i) returning old and issuing new keys, identification cards, and building passes; (ii) closing information system accounts and establishing new accounts; (iii) changing information system access authorizations (i.e., privileges); and (iv) providing for access to official records to which individuals had access at previous work locations and in previous information system accounts. Related controls: AC-2, IA-4, PE-2, PS-4. Control Enhancements: None. References: None. link 4
hipaa 1109.01b1System.479-01.b hipaa-1109.01b1System.479-01.b 1109.01b1System.479-01.b 11 Access Control 1109.01b1System.479-01.b 01.02 Authorized Access to Information Systems Shared n/a User registration and deregistration, at a minimum: (i) communicates relevant policies to users and require acknowledgement (e.g., signed or captured electronically); (ii) checks authorization and minimum level of access necessary prior to granting access; (iii) ensures access is appropriate to the business needs (consistent with sensitivity/risk and does not violate segregation of duties requirements); (iv) addresses termination and transfer; (v) ensures default accounts are removed and/or renamed; (vi) removes or blocks critical access rights of users who have changed roles or jobs; and, (vii) automatically removes or disables inactive accounts. 24
hipaa 11154.02i1Organizational.5-02.i hipaa-11154.02i1Organizational.5-02.i 11154.02i1Organizational.5-02.i 11 Access Control 11154.02i1Organizational.5-02.i 02.04 Termination or Change of Employment Shared n/a Access rights to information assets and facilities is reduced or removed before the employment or other workforce arrangement terminates or changes, depending on the evaluation of risk factors. 8
hipaa 11220.01b1System.10-01.b hipaa-11220.01b1System.10-01.b 11220.01b1System.10-01.b 11 Access Control 11220.01b1System.10-01.b 01.02 Authorized Access to Information Systems Shared n/a User registration and de-registration formally address establishing, activating, modifying, reviewing, disabling and removing accounts. 26
hipaa 1135.02i1Organizational.1234-02.i hipaa-1135.02i1Organizational.1234-02.i 1135.02i1Organizational.1234-02.i 11 Access Control 1135.02i1Organizational.1234-02.i 02.04 Termination or Change of Employment Shared n/a Upon termination or changes in employment for employees, contractors, third-party users, or other workforce arrangement, physical and logical access rights and associated materials (e.g., passwords, keycards, keys, documentation that identify them as current members of the organization) are removed or modified to restrict access within 24 hours and old accounts are closed after 90 days of opening new accounts. 9
hipaa 1166.01e1System.12-01.e hipaa-1166.01e1System.12-01.e 1166.01e1System.12-01.e 11 Access Control 1166.01e1System.12-01.e 01.02 Authorized Access to Information Systems Shared n/a User access rights are reviewed after any changes and reallocated as necessary. 8
ISO27001-2013 A.7.3.1 ISO27001-2013_A.7.3.1 ISO 27001:2013 A.7.3.1 Human Resources Security Termination or change of employment responsibilities Shared n/a Information security responsibilities and duties that remain valid after termination or change of employment shall be defined, communicated to the employee or contractor and enforced. link 8
ISO27001-2013 A.8.1.4 ISO27001-2013_A.8.1.4 ISO 27001:2013 A.8.1.4 Asset Management Return of assets Shared n/a All employees and external party users shall return all of the organizational assets in their possession upon termination of their employment, contract or agreement. link 8
ISO27001-2013 A.9.2.6 ISO27001-2013_A.9.2.6 ISO 27001:2013 A.9.2.6 Access Control Removal or adjustment of access rights Shared n/a The access rights of all employees and external party users to information and information processing facilities shall be removed upon termination of their employment, contract or agreement, or adjusted upon change. link 17
mp.per.2 Duties and obligations mp.per.2 Duties and obligations 404 not found n/a n/a 40
NIST_SP_800-171_R2_3 .9.2 NIST_SP_800-171_R2_3.9.2 NIST SP 800-171 R2 3.9.2 Personnel Security Ensure that organizational systems containing CUI are protected during and after personnel actions such as terminations and transfers Shared Microsoft and the customer share responsibilities for implementing this requirement. Protecting CUI during and after personnel actions may include returning system-related property and conducting exit interviews. System-related property includes hardware authentication tokens, identification cards, system administration technical manuals, keys, and building passes. Exit interviews ensure that individuals who have been terminated understand the security constraints imposed by being former employees and that proper accountability is achieved for system-related property. Security topics of interest at exit interviews can include reminding terminated individuals of nondisclosure agreements and potential limitations on future employment. Exit interviews may not be possible for some terminated individuals, for example, in cases related to job abandonment, illnesses, and non-availability of supervisors. For termination actions, timely execution is essential for individuals terminated for cause. In certain situations, organizations consider disabling the system accounts of individuals that are being terminated prior to the individuals being notified. This requirement applies to reassignments or transfers of individuals when the personnel action is permanent or of such extended durations as to require protection. Organizations define the CUI protections appropriate for the types of reassignments or transfers, whether permanent or extended. Protections that may be required for transfers or reassignments to other positions within organizations include returning old and issuing new keys, identification cards, and building passes; changing system access authorizations (i.e., privileges); closing system accounts and establishing new accounts; and providing for access to official records to which individuals had access at previous work locations and in previous system accounts. link 7
NIST_SP_800-53_R4 PS-5 NIST_SP_800-53_R4_PS-5 NIST SP 800-53 Rev. 4 PS-5 Personnel Security Personnel Transfer Shared n/a The organization: a. Reviews and confirms ongoing operational need for current logical and physical access authorizations to information systems/facilities when individuals are reassigned or transferred to other positions within the organization; b. Initiates [Assignment: organization-defined transfer or reassignment actions] within [Assignment: organization-defined time period following the formal transfer action]; c. Modifies access authorization as needed to correspond with any changes in operational need due to reassignment or transfer; and d. Notifies [Assignment: organization-defined personnel or roles] within [Assignment: organization-defined time period]. Supplemental Guidance: This control applies when reassignments or transfers of individuals are permanent or of such extended durations as to make the actions warranted. Organizations define actions appropriate for the types of reassignments or transfers, whether permanent or extended. Actions that may be required for personnel transfers or reassignments to other positions within organizations include, for example: (i) returning old and issuing new keys, identification cards, and building passes; (ii) closing information system accounts and establishing new accounts; (iii) changing information system access authorizations (i.e., privileges); and (iv) providing for access to official records to which individuals had access at previous work locations and in previous information system accounts. Related controls: AC-2, IA-4, PE-2, PS-4. Control Enhancements: None. References: None. link 4
NIST_SP_800-53_R5 PS-5 NIST_SP_800-53_R5_PS-5 NIST SP 800-53 Rev. 5 PS-5 Personnel Security Personnel Transfer Shared n/a a. Review and confirm ongoing operational need for current logical and physical access authorizations to systems and facilities when individuals are reassigned or transferred to other positions within the organization; b. Initiate [Assignment: organization-defined transfer or reassignment actions] within [Assignment: organization-defined time period following the formal transfer action]; c. Modify access authorization as needed to correspond with any changes in operational need due to reassignment or transfer; and d. Notify [Assignment: organization-defined personnel or roles] within [Assignment: organization-defined time period]. link 4
op.acc.1 Identification op.acc.1 Identification 404 not found n/a n/a 66
op.acc.3 Segregation of functions and tasks op.acc.3 Segregation of functions and tasks 404 not found n/a n/a 43
op.acc.4 Access rights management process op.acc.4 Access rights management process 404 not found n/a n/a 40
op.acc.5 Authentication mechanism (external users) op.acc.5 Authentication mechanism (external users) 404 not found n/a n/a 72
op.exp.1 Asset inventory op.exp.1 Asset inventory 404 not found n/a n/a 40
org.2 Security regulations org.2 Security regulations 404 not found n/a n/a 100
Initiatives usage
Initiative DisplayName Initiative Id Initiative Category State Type
FedRAMP High d5264498-16f4-418a-b659-fa7ef418175f Regulatory Compliance GA BuiltIn
FedRAMP Moderate e95f5a9f-57ad-4d03-bb0b-b1d16db93693 Regulatory Compliance GA BuiltIn
HITRUST/HIPAA a169a624-5599-4385-a696-c8d643089fab Regulatory Compliance GA BuiltIn
ISO 27001:2013 89c6cddc-1c73-4ac1-b19c-54d1a15a42f2 Regulatory Compliance GA BuiltIn
NIST SP 800-171 Rev. 2 03055927-78bd-4236-86c0-f36125a10dc9 Regulatory Compliance GA BuiltIn
NIST SP 800-53 Rev. 4 cf25b9c1-bd23-4eb6-bd2c-f4f3ac644a5f Regulatory Compliance GA BuiltIn
NIST SP 800-53 Rev. 5 179d1daa-458f-4e47-8086-2a68d0d6c38f Regulatory Compliance GA BuiltIn
Spain ENS 175daf90-21e1-4fec-b745-7b4c909aa94c Regulatory Compliance GA BuiltIn
History
Date/Time (UTC ymd) (i) Change type Change detail
2022-09-27 16:35:32 change Minor (1.0.0 > 1.1.0)
2022-09-13 16:35:29 add b8a9bb2f-7290-3259-85ce-dca7d521302d
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api-version=2021-06-01
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