CMA_0155 - Develop business classification schemes
Additional metadata
Name/Id: CMA_0155 / CMA_0155 Category: Operational Title: Develop business classification schemes Ownership: Customer Description: Microsoft recommends that your organization develop a business classification scheme pertinent to records based on the business operations in order to remain resilient to organizational changes. A business classification scheme can help standardize the way information is identified and managed, thereby making it easier to manage the information overall. A business classification scheme can support the application of access and permission rules, execution of appropriate disposition rules, migration of records to a new environment, and effective search and retrieval of records. Your organization may use a hierarchical based scheme that shows the relationships among the groupings and collections or taxonomy based scheme where key terms or phrases used to describe the information are leveraged.
Guidelines and Functional Requirements for Electronic Records Management Systems require electronic records management system established by an organization to support a classification scheme that can represent aggregations organized in a hierarchy with a minimum of three levels and allow the naming conventions to be defined at the time of system configuration and support definition of different record types associated with a specified set of metadata and the allocation of unique identifiers to records within the classification structure. The record system is also required to support metadata for levels within the classification scheme, provide at least two naming mechanisms in the classification scheme (mechanism for allocating a structured alpha, numeric or alphanumeric reference code to each classification level and a mechanism to allocate a textual title for each electronic aggregation), allow only authorized users to create new classifications and record the date of opening of a new aggregation within its associated records management metadata. The system must allow security classifications and access-permission security categorization to be assigned to records. Requirements: The customer is responsible for implementing this recommendation.
Mode
All
Type
BuiltIn
Preview
False
Deprecated
False
Effect
Default Manual Allowed Manual, Disabled
RBAC role(s)
none
Rule aliases
none
Rule resource types
IF (1) Microsoft.Resources/subscriptions
Compliance
The following 9 compliance controls are associated with this Policy definition 'Develop business classification schemes' (11ba0508-58a8-44de-5f3a-9e05d80571da)
The organization:
a. Categorizes information and the information system in accordance with applicable federal laws, Executive Orders, directives, policies, regulations, standards, and guidance;
b. Documents the security categorization results (including supporting rationale) in the security plan for the information system; and
c. Ensures that the security categorization decision is reviewed and approved by the authorizing official or authorizing official designated representative.
Supplemental Guidance: Clearly defined authorization boundaries are a prerequisite for effective security categorization decisions. Security categories describe the potential adverse impacts to organizational operations, organizational assets, and individuals if organizational information and information systems are comprised through a loss of confidentiality, integrity, or availability. Organizations conduct the security categorization process as an organization-wide activity with the involvement of chief information officers, senior information security officers, information system owners, mission/business owners, and information owners/stewards. Organizations also consider the potential adverse impacts to other organizations and, in accordance with the USA PATRIOT Act of 2001 and Homeland Security Presidential Directives, potential national-level adverse impacts. Security categorization processes carried out by organizations facilitate the development of inventories of information assets, and along with CM-8, mappings to specific information system components where information is processed, stored, or transmitted. Related controls: CM-8, MP-4, RA-3, SC-7.
Control Enhancements: None.
References: FIPS Publication 199; NIST Special Publications 800-30, 800-39, 800-60.
The organization:
a. Categorizes information and the information system in accordance with applicable federal laws, Executive Orders, directives, policies, regulations, standards, and guidance;
b. Documents the security categorization results (including supporting rationale) in the security plan for the information system; and
c. Ensures that the security categorization decision is reviewed and approved by the authorizing official or authorizing official designated representative.
Supplemental Guidance: Clearly defined authorization boundaries are a prerequisite for effective security categorization decisions. Security categories describe the potential adverse impacts to organizational operations, organizational assets, and individuals if organizational information and information systems are comprised through a loss of confidentiality, integrity, or availability. Organizations conduct the security categorization process as an organization-wide activity with the involvement of chief information officers, senior information security officers, information system owners, mission/business owners, and information owners/stewards. Organizations also consider the potential adverse impacts to other organizations and, in accordance with the USA PATRIOT Act of 2001 and Homeland Security Presidential Directives, potential national-level adverse impacts. Security categorization processes carried out by organizations facilitate the development of inventories of information assets, and along with CM-8, mappings to specific information system components where information is processed, stored, or transmitted. Related controls: CM-8, MP-4, RA-3, SC-7.
Control Enhancements: None.
References: FIPS Publication 199; NIST Special Publications 800-30, 800-39, 800-60.
The organization:
a. Categorizes information and the information system in accordance with applicable federal laws, Executive Orders, directives, policies, regulations, standards, and guidance;
b. Documents the security categorization results (including supporting rationale) in the security plan for the information system; and
c. Ensures that the security categorization decision is reviewed and approved by the authorizing official or authorizing official designated representative.
Supplemental Guidance: Clearly defined authorization boundaries are a prerequisite for effective security categorization decisions. Security categories describe the potential adverse impacts to organizational operations, organizational assets, and individuals if organizational information and information systems are comprised through a loss of confidentiality, integrity, or availability. Organizations conduct the security categorization process as an organization-wide activity with the involvement of chief information officers, senior information security officers, information system owners, mission/business owners, and information owners/stewards. Organizations also consider the potential adverse impacts to other organizations and, in accordance with the USA PATRIOT Act of 2001 and Homeland Security Presidential Directives, potential national-level adverse impacts. Security categorization processes carried out by organizations facilitate the development of inventories of information assets, and along with CM-8, mappings to specific information system components where information is processed, stored, or transmitted. Related controls: CM-8, MP-4, RA-3, SC-7.
Control Enhancements: None.
References: FIPS Publication 199; NIST Special Publications 800-30, 800-39, 800-60.
a. Categorize the system and information it processes, stores, and transmits;
b. Document the security categorization results, including supporting rationale, in the security plan for the system; and
c. Verify that the authorizing official or authorizing official designated representative reviews and approves the security categorization decision.
The customer is responsible for implementing this recommendation.
• Reflects Management's Choices — Operations objectives reflect management's
choices about structure, industry considerations, and performance of the entity.
• Considers Tolerances for Risk — Management considers the acceptable levels of
variation relative to the achievement of operations objectives.
• Includes Operations and Financial Performance Goals — The organization reflects
the desired level of operations and financial performance for the entity within operations objectives.
• Forms a Basis for Committing of Resources — Management uses operations objectives as a basis for allocating resources needed to attain desired operations and financial performance.
External Financial Reporting Objectives
• Complies With Applicable Accounting Standards — Financial reporting objectives
are consistent with accounting principles suitable and available for that entity. The
accounting principles selected are appropriate in the circumstances.
• Considers Materiality — Management considers materiality in financial statement
presentation.
• Reflects Entity Activities — External reporting reflects the underlying transactions
and events to show qualitative characteristics and assertions.
External Nonfinancial Reporting Objectives
• Complies With Externally Established Frameworks — Management establishes objectives consistent with laws and regulations or standards and frameworks of recognized external organizations.
• Considers the Required Level of Precision — Management reflects the required
level of precision and accuracy suitable for user needs and based on criteria established by third parties in nonfinancial reporting.
• Reflects Entity Activities — External reporting reflects the underlying transactions
and events within a range of acceptable limits.
Internal Reporting Objectives
• Reflects Management's Choices — Internal reporting provides management with
accurate and complete information regarding management's choices and information Page 22
TSP
Ref. #
TRUST SERVICES CRITERIA AND POINTS OF FOCUS
needed in managing the entity.
• Considers the Required Level of Precision — Management reflects the required
level of precision and accuracy suitable for user needs in nonfinancial reporting objectives and materiality within financial reporting objectives.
• Reflects Entity Activities — Internal reporting reflects the underlying transactions
and events within a range of acceptable limits.
Compliance Objectives
• Reflects External Laws and Regulations — Laws and regulations establish minimum standards of conduct, which the entity integrates into compliance objectives.
• Considers Tolerances for Risk — Management considers the acceptable levels of
variation relative to the achievement of operations objectives
The customer is responsible for implementing this recommendation.
Points of focus specified in the COSO framework:
• Includes Entity, Subsidiary, Division, Operating Unit, and Functional Levels — The
entity identifies and assesses risk at the entity, subsidiary, division, operating unit,
and functional levels relevant to the achievement of objectives.
• Analyzes Internal and External Factors — Risk identification considers both internal
and external factors and their impact on the achievement of objectives.
• Involves Appropriate Levels of Management — The entity puts into place effective risk assessment mechanisms that involve appropriate levels of management.
• Estimates Significance of Risks Identified — Identified risks are analyzed through a
process that includes estimating the potential significance of the risk.
• Determines How to Respond to Risks — Risk assessment includes considering how
the risk should be managed and whether to accept, avoid, reduce, or share the risk.
Additional points of focus specifically related to all engagements using the trust services criteria:
• Identifies and Assesses Criticality of Information Assets and Identifies Threats and
Vulnerabilities — The entity's risk identification and assessment process includes
(1) identifying information assets, including physical devices and systems, virtual
devices, software, data and data flows, external information systems, and organizational roles; (2) assessing the criticality of those information assets; (3) identifying
the threats to the assets from intentional (including malicious) and unintentional
acts and environmental events; and (4) identifying the vulnerabilities of the identified assets.
• Analyzes Threats and Vulnerabilities From Vendors, Business Partners, and Other
Parties — The entity's risk assessment process includes the analysis of potential
threats and vulnerabilities arising from vendors providing goods and services, as
well as threats and vulnerabilities arising from business partners, customers, and
others with access to the entity's information systems.
• Considers the Significance of the Risk — The entity’s consideration of the potential
significance of the identified risks includes (1) determining the criticality of identified assets in meeting objectives; (2) assessing the impact of identified threats and
vulnerabilities in meeting objectives; (3) assessing the likelihood of identified
threats; and (4) determining the risk associated with assets based on asset criticality, threat impact, and likelihood.